Terms & Conditions

1. INTERPRETATION AND VARIATION

1.1 In the Terms and Conditions the following definitions apply:

“Company” means Proathlon Training Limited and any subsidiary companies.

“Member” means any person that has completed and submitted the registration form (the “Registration Form”) either in studio or online at www.proathlon.co.uk or any previous version of the company or website, or App and which registration has been accepted by the Company; or any person that has completed and submitted the registration form (the “Registration Form”) of a third party booking agent or booked a session through any such third party and which registration or session booking has been accepted by the Company.

“Studio” means any one of the Proathlon studios as listed on our website and a reference to a Studio in the Terms and Conditions will be to the relevant studio at which a Member has booked to attend sessions.

“Terms and Conditions” means these terms and conditions.

1.2 References in the Terms and Conditions to the singular will include the plural and vice versa and references to the masculine gender will include references to the feminine gender.

1.3 The Terms and Conditions are incorporated into the Registration Form.

1.4 The Company reserves the right to vary and revoke the Terms and Conditions from time to time which variation it may consider necessary or desirable for the regulation of the affairs of the Studio and the conduct of Members. Any such changes will be notified to Members and, until revoked, are and will be binding on Members.

1.5 The Terms and Conditions will be governed by the laws of England and subject to the exclusive jurisdiction of the English courts.

2. MEMBERSHIP

2.1 Subject to these terms and conditions, when a person has completed the Registration Form, or attended any session at a Studio including a Free Trial session or a session purchased from or entitled by a third party provider, he will become a Member of the Studio.

2.2 Acceptance of a person as a Member is at the absolute discretion of the Company.

2.3 If a Member brings a guest to the Studio for a session that guest must before the commencement of the relevant session become a Member in accordance with and subject to the Terms and Conditions.

2.4 Members must be 16 or over before becoming a Member of the Studio.

2.5 Members on a monthly subscription may request a freeze for 1 calendar month in any 6 month rolling period. Notice of 1 calendar month is required.

2.6 All clients on a monthly membership option may end their agreement by giving us a ‘full month’s payment’ notice.

Monthly memberships are for a minimum term of 6 months and then roll on monthly thereafter

Clients requesting to cancel are required to email the Studio at info@proathlon.co.uk and inform them of your desire to cancel.

All memberships with cancellation requests will have one final subscription debited and will be terminated one day before their next payment due date.

3. STUDIO OPENING & SESSION TIMES

Studio opening times, session times and the type of session on offer may vary from time to time. Session times will be published by the Studio and will be available either at the Studio or at www.proathlon.co.uk

4. PAYMENT TERMS

4.1 Details of session prices and gift certificate prices are available either on our website or directly from the Studio and will be such prices as determined by the Company from time to time.

4.2 A Member may not attend any session at the Studio without first booking and paying the published subscription for the relevant session.

4.3 Payments for sessions and gift certificates in any amount are non-refundable unless otherwise stated in the Terms and Conditions.

4.4 A Member may only buy gift certificates for other Members. A membership can be created for any individual as per clause 2.1.

4.5 The Company may run certain offers or promotions at certain times to certain groups. These offers are always sold subject to availability, which may be limited. Any single offer may not be used in conjunction with any other offer.

4.6 A Member can only purchase a trial membership once

5. BOOKINGS AND CANCELLATIONS

5.1 A Member may book or reschedule group sessions for themselves at the Studio or at our website. A Member may book or reschedule 1:1 personal training sessions direct with their assigned personal trainer.

5.2 If the session is fully booked, you can add yourself to the online ‘waitlist’. Once you are on the ‘waitlist’, as places come up in a session, you will be automatically moved from the ‘waitlist’ to a reserved space in the session. You will be emailed or texted notification of this (dependent on the preferences you have given us) at which point normal booking terms apply.

5.3 Bookings for group sessions may be cancelled online at least 12 hours before the start of a session or this will be treated as a ‘no show’. In this case the session will be charged as taken and deducted from the remainder of your block of sessions. Bookings for 1:1 personal training may be cancelled directly with your assigned personal trainer at least 24hrs before the start of a session or this will be treated as a ‘no show’. In this case the session will be charged and deducted from the remainder of your block of sessions.

5.4 For small group classes Members are advised to arrive at the Studio at least 5 minutes before the session start time. Members attending their first session or a Free Trial session should arrive 10 minutes before the session start time. Late-comers may not be admitted into the session after the start time at the discretion of the Trainer as this can upset the flow of the session and distract other Members.

5.5 Sessions are sold in blocks or by monthly subscription in such combinations as the company or individual studio may introduce from time to time. The Member shall not transfer sessions to any other person or permit them to be used by anyone other than the Member.

5.6 A course of 10 sessions must be completed within 4 months, After this time, any unused sessions will expire and be forfeited and no refund will be due for any unused sessions. Monthly subscription options with a defined allocation of sessions are the maximum number of sessions, which are available in any membership month and cannot be accrued if left unused.

5.7 Session and monthly subscription fees are non refundable.

5.8 Proathlon may increase session fees or monthly subscription rates at any time. We shall give Members not less than 14 days notice prior to any such increases.

6. FITNESS AND HEALTH

6.1 By agreeing to these Terms and Conditions Members hereby confirm that they have no health problems (including, without limitation, cardiac irregularities; spinal, bone, joint, tendon or ligament injuries; spells of dizziness; asthma (or other breathing difficulty); diabetes, epilepsy or any allergy) which may affect their participation in any sessions at the Studio. Members further warrant and represent that they are in good physical condition and that they are capable of engaging in active and passive exercise and that such exercise would not be detrimental to their health, safety, comfort or physical condition.

6.2 It is the Member’s sole responsibility to notify the Studio before attending any session of any circumstances affecting their health which may be exacerbated through continued use of the Studio and/or which may have arisen or worsened since their last session at the Studio (if any).

6.3 Members are advised not to undertake strenuous physical activity without first seeking medical advice if they have concerns over their physical condition and wellbeing. Members with low/high blood pressure and/or cardiac irregularities should not attend sessions. If there is any doubt, the Member should consult his doctor. Members may train (with consent from their Doctor sent to the Studio) during pregnancy. Proathlon do not recommend High Intensity Training or training abdominals during pregnancy

6.4 The Studio reserves the right to refuse access to any Member if, in its absolute discretion, it considers that the health of the individual concerned may be endangered by the use of Studio facilities.

6.4 Members are required to follow the instructions of the Trainer at all times.

6.5 The information available on or through this Site, and the Services supplied via or in connection with this Site or a Proatlhon studio do not constitute medical advice and it is your responsibility to determine, through obtaining appropriate medical advice, that you are fit and well and that such contents and services are suitable for you. It is not our responsibility to do so.

7. LIMITATION OF LIABILITY

7.1 The Company cannot be held responsible for any particular session, Trainer and/or item of equipment not being available for whatever reason. The Company reserves the right to make alterations to the sessions, Trainers and/or equipment, as well as to those ancillary facilities (e.g. showers), provided to Members, without notice and in its absolute discretion and the Company will not be liable for any loss occasioned by such alterations except insofar as such loss is by law incapable of exclusion.

7.2 It is the Member’s responsibility to ensure that he is capable of undergoing a routine of exercises provided by any programme which he follows or session which he attends. Members accept the risk of injury from performing exercises and using specialist equipment and are advised to consult their doctor prior to beginning any session. Advice provided by our Trainers at no time constitutes medical advice in substitute for advice provided by a medical professional.

7.3 The Company accepts no liability for loss or damage to property of Members or for injury to Members on the Studio premises or outside the Studio except insofar as such loss, damage or injury is by law incapable of exclusion.

7.4 In consideration of their participation in the activities and programmes of the Company and the use of facilities and equipment owned and/or under the control of the Company the Member hereby waives and releases the Company from any and all responsibility or liability for injuries or damages resulting from their participation in any of the Company’s activities or use of the Company’s equipment or facilities save in respect of death or personal injury caused by the negligent act or omission of the Company.

7.5 Subject to this important liability statement, the Company is not liable for failure to comply with these Terms and Conditions due to any event beyond its reasonable control, including, without limitation, the input or disclosure of incorrect information by you.

8. USE OF FACILITIES

8.1 A Member is entitled to use the Studio’s facilities provided always that the Studio may at any time without notice withdraw all or part of its facilities for any period or periods and with notice, where practicable, in connection with any cleaning, repair, alteration or maintenance work or for reasons beyond the control of the Studio or the Company.

8.2 From time to time, the Company may allow third party operators to use certain facilities or space in the Studio for provision of services by that operator direct to Members or non-Members. These services, classes and sessions are operated wholly independently of the Company. Members should refer to the terms and conditions of the Operator concerned. The Company has no responsibility or liability relating to any injuries or damages resulting from their participation in any of the third party operator’s activities or use of the Company’s equipment or facilities.

9. PERSONAL BELONGINGS

Personal belongings are brought onto the Studio premises including any outside areas at the Member’s own risk and the Company does not accept liability for any loss or damage whatsoever to such items.

10. SAFETY & HYGIENE

10.1 In the interests of safety and hygiene, no crockery, glass or food are permitted to be brought into the premises. Only water and non-alcoholic drinks are permitted in the Studio.

10.2 Other than with the exception of guide dogs no Members pets are permitted in the Studio.

10.3 Members must use the main entrance to the Studio when entering or leaving the Studio. Fire exits, which are clearly marked, are there in the interests of safety and Members must not interfere with these exits for any reason. In the event of a fire, Members are asked to make their way to the nearest available exit.

10.4 Smoking is forbidden in the Studio.

11. INTERNET / SOCIAL MEDIA AND PRINT RELEASE

11.1 I give Proathlon permission to place pictures and video of me on social media sites, print publications and on official sites of Proathlon.

11.2 I give consent for all photos and video to be available online and printed in publication and release Proathlon from any liability from those pictures and videos being posted on the internet.

12. GENERAL

12.1 Members are required to give written notice to the Company of any change of address. Failing such notice, all communications will be assumed to have been received by the Member within five days of mailing to the last address notified to the Company.

12.2 The Company reserves the right to refuse admission to the Studio. We also reserve the right to terminate any membership where upon our view its continuance would be detrimental to the operation of the Studio.

12.3 The Company may assign the benefit of the Registration Process and a Member’s membership to a third party at any time without notice to the Member.

12.4 A person who is not a party to the Registration Process has no rights under the Contracts (Rights of Third Parties) Act 1999 to rely upon or enforce any term of the Registration Process.

12.5 The Company may, if a Member so wishes, communicate with the Member by electronic mail (“email”). By providing an email address to the Company the Member consents to receiving email communications from the Company, including notices pursuant to the Terms and Conditions. The Member also accepts the risk that email may not be a secure and confidential means of communication. The Company will not be liable for any loss or damage suffered as a result of communicating with a Member by email.

12.6 Members must at all times observe the Studio guidelines and are requested to comply with any reasonable directions which the management of the Studio may issue to ensure the smooth operation of the Studio for the convenience of all Members.

12.7 Any marketing, educational or other materials of any nature whatsoever produced by the Company in connection with the Studio and which are made available to Members at the Studio will at all times remain the property of the Company and will be subject to the Company’s copyright.

12.8 By becoming a Member as detailed above, Members are consenting to receiving information that has a direct or indirect bearing on the goods or services that you have purchased or expressed an interest in. In accordance with General Data Protection Regulations you are entitled to remove this consent at any point. This will not be the case for purely transnational communications which are deemed necessary to fulfill a contractual obligation between us.

12.9 The Company reserves the right to close the premises for up to two weeks in each calendar year for maintenance or upgrades. If through circumstances beyond the control of the Company they are unable to provide the full range of services and facilities as advertised, the member shall nonetheless remain liable to pay all subscriptions under these terms and conditions.

12.10 Usage of your personal information is governed by the Company’s Privacy Policy, which forms part of these Terms and Conditions. In the event that the Company is involved in a reorganization or is sold to a third party, you agree that any personal information the Company holds about you may be transferred to that reorganized entity or third party and used in accordance with the Privacy Policy.